Our relationship with you is really important to us.

Without your support, we won’t be able to achieve our mission of creating a world where LGBTIQ+ people are included in workplaces around the world. Because of that, we want to make sure that you know you can trust us, and trust how we use the personal information you share with us. This policy explains in a clear and transparent way how we collect information, how we use it, and how we keep it safe.

Who we are

Workplace Pride is a not for profit foundation dedicated to improving the lives of Lesbian, Gay, Bisexual, Transgender, Intersex, Queer people and their Allies (LGBTIQ+) people in workplaces all over the world. We strive for a world of inclusive workplaces where LGBTIQ+ people can truly be themselves, are valued and, through their contribution, help to lead the way for others.

Workplace Pride has been working to highlight the positive and constructive side of LGBTIQ+ inclusion in the workplace. We do this together with the Foundation’s members which include both private and public sector organizations, multinationals and smaller national organizations as well as academia. Our members represent a wide variety of sectors, countries and business models, but they all share the desire to proactively create workplaces where LGBTIQ+ people can be themselves.

Why we collect information

Data is at the heart of what we do as an. As a not for profit organization, collecting data helps us to run our membership programs and to keep in touch with you so you can be part of our events and other activities.

How we use information we collect from you

The main ways in which we use the information you provide to us is to deliver a product or service that you have requested through membership or a requested participation in our communication vehicles, such as newsletters.

How we collect information

We collect information when you:

• Become a Workplace Pride member
• Join one of our various programs
• Respond to one of our postal mailings or emails
• Sign up to our e-newsletter
• Make a purchase from our online shop
• Sign up to one of our inclusion events (conferences and connecting members events for example)
• Sign up to one of our other events
• Register as a volunteer
• Submit an application to the Global Benchmark Survey
• Cookie information when you visit our website
• Interact with us over the phone, or on social media
• When you apply to work for Workplace Pride 
• Contact us  through our information service by phone or email
• Interact with us in some other way

How we will not use the information we collect from you

We will never sell your data, and we will never share it with other organizations for the purposes of their own marketing. We are not involved in any data swapping schemes.

How long we keep information for

Our standard practice is to only hold your data for as long as it is required. This will vary depending on the activity for which the data is being used. However, we are wholly aware of our obligations under the Data Protection Act and the GDPR, and we make every effort to ensure that we only hold on to your data for as long as it is required.

Push Communications

We send out occasional collective email and other ‘push’ communications to keep you up to date with our work, invite you to events or to let you know how you can help.

You can unsubscribe from our e-mailings at any time, either by letting us know or by clicking the unsubscribe link at the bottom of every collective email we send.

The most effective way to opt out of receiving collective emails is by clicking the unsubscribe link at the bottom of each collective message, as this is actioned instantly. 

Sharing information

So that we are able to provide you with the high level of service and to make the most of the resources available to us, we work with a number of contracted suppliers who on our behalf help us carry out various important tasks. This could include sending out post through services such as Mailchimp or Survey Monkey. As a result, when you deal with us, you can expect your information to be shared with our contracted suppliers in a safe and secure manner.

These suppliers have all entered into an agreement to handle information we supply them in a confidential and secure way in accordance with our instructions and are GDPR compliant.

Security

We have put extensive measures in place to protect your information, both on and offline. As an organization, we are PCI-DSS compliant and have implemented strict policies and procedures to ensure that we handle, process, and store data in a secure way, both on and offline.

Where we have control system of transfer, all information transmitted to us electronically is transferred in a secure way, using industry-standard technologies. In addition to this, online card payments are handled securely by our partners, and all online payment information is stored securely by them. Our IT network is secured with a number of safeguards including firewalls and antivirus packages which are regularly updated and secured against malware and ransomware. Network passwords are regularly changed and all staff are trained in matters of data protection.

The security protocols of our contracted partners (referenced in the section above) are equally robust and are checked and monitored as part of our vetting process. More information about the security standards of our partners can be found in their privacy policies. For details of these, please get in touch.

Cookies

Cookies are small pieces of code which are downloaded to your computer or mobile device when you visit a website, allowing us to recognise your device on subsequent visits. We use cookies to monitor the status of our website and ensure that it is running efficiently, and we also use cookies to remember your preferences. Cookies are anonymous and are not linked to any personal information.

How to Contact us

You can get in touch with us in the following ways:
By post:
Workplace Pride Foundation
Herengracht 575
1017 CD Amsterdam
By email:  [email protected]
By phone: + 31 (0) 634 0566 04

Updates to this policy

We may update this policy from time to time. Policy updates will appear on our website and will clearly state what has been updated. This policy was last updated on September 22^nd, 2022.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Visitor comments may be checked through an automated spam detection service.

Media Copyrights

By attending this event, you grant the event organizers the right to take photographs or film you at the event. You authorize the event organizers to copyright, use and publish the same in print and/or electronically. You agree that the event organizers may use such photographs or video material of you with or without your name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and Web content.