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About Workplace Pride

Workplace Pride is a not-for-profit foundation dedicated to advancing LGBTIQ+ inclusion in workplaces worldwide. Our mission is to create environments where LGBTIQ+ individuals can thrive, be their authentic selves, and contribute meaningfully. We collaborate with multinational corporations, public sector organisations, and civil society groups to drive impactful change.

Position Overview

The Personal Assistant provides high-level administrative support to the Executive Director, ensuring seamless daily operations. This role requires exceptional organisational skills, proactive problem-solving, and discretion. Key responsibilities include managing schedules, coordinating meetings, supporting strategic projects, and facilitating internal and external communications. Additionally, the role oversees Workplace Pride’s office facilities, and supports supplier relations, event logistics, and IT coordination to ensure an efficient and well-organised work environment.

Key Responsibilities

• Oversee the Executive Director’s calendar, prioritising inquiries and scheduling engagements efficiently.
• Prepare and organise materials for meetings, including agenda development, note-taking, and follow-up coordination.
• Provide administrative support for special projects, including drafting correspondence, arranging travel, and maintaining digital filing systems.
• Act as the primary liaison for internal and external communications related to the Executive Director.
• Facilitate effective collaboration between the Executive Director and Workplace Pride staff, including the Management Team.
• Support member acquisition efforts through correspondence, follow-ups, and scheduling.
• Assist in onboarding new members in coordination with the Director of Operations and Relationship Managers.
• Support the Director of Communications with event registration logistics.
• Provide logistical and operational support for Workplace Pride’s events and initiatives.

Facility & Office Management

• Manage Workplace Pride office facilities, and support with supplier relations, event logistics, and IT coordination.

Qualifications, Skills, and Experience

• Strong affinity with and knowledge of the LGBTIQ+ community, with a passion for fostering positive change. 
• Minimum of five years of experience as a Personal Assistant in a corporate or nonprofit setting.
• Fluency in English both written and spoken (required) and in Dutch (preferred). 
• Outstanding verbal and written communication skills.
• Exceptional organisational and time-management abilities, with attention to detail and the ability to manage multiple priorities.
• High level of professionalism when engaging with diverse stakeholders, including staff, board members, senior executives, and community leaders.
• Ability to manage urgent situations with a calm and proactive approach.
• Strong integrity and discretion in handling confidential information.
• Proficiency in digital tools and platforms, including Apple, Microsoft, and Chrome. Experience with Eventbrite, Mailchimp, and Monday.com is a plus.
• Experience in international travel planning is highly desirable.

Position Details & Benefits

• Part-time role (24 hours per week) with at least two in-office days for team collaboration.
• Eight-month contract with the possibility of extension.
• Competitive compensation based on experience.
• Reports directly to the Executive Director, with frequent interaction with staff and board members.
• Preferred starting date: May 1st.
• Workplace Pride embraces diversity and welcomes applicants from all backgrounds.

Application Process

Interested candidates should submit a CV (in English), a one-page motivation letter, and two professional references (no older than three years; references may be in Dutch) to info@workplacepride.org.

Contact Information

For any questions regarding this vacancy, please contact info@workplacepride.org.